Site Administrator - Excel Personnel Services (Waco, TX)
Company Description Excel Personnel Services is your local staffing partner.
We have been servicing the workforce needs of Santa Barbara and San Luis Obispo counties for almost 20 years.
We are locally owned and operated and we know the Central Coast! Our team knows and understands the local business climate and employment market, and have we have a unique familiarity with companies in our area.
Job Description
Responsibilities:
o Coordinate all conference room calendar schedules, layout/equipment needs, set up conference rooms or other space as needed; ensure set up of any media or sound equipment; and ensure cleanup of space following event o Coordinate travel and hotel reservations; prepare itineraries for employees and complete applicant/employee expense reports for reimbursement processing o Maintains inventory of general office supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.
g.
orders, requisitions, invoices); assist with purchasing card reconciliation & receipt documentation tracking for all credit card holders at client group site o Ordering gifts on behalf of the company for employees and/or vendors; ordering community gifts for varying sponsored events or building/enhancing community relationships o Source vendors as necessary to get the best product/service for the best price for the company, as well as for employee and vendor gifts o Maintain seating chart and ensure that new employee cubicles have all necessary supplies and equipment o Responsible for document management (ITAR regulations, paper shredding services, etc) Basic
Qualifications:
o Minimum Associates Degree in relevant field with 1 year of experience as an Administrative Assistant; or 4 years of experience as an Administrative Assistant/Office Assistant; or 2 years of experience as an Administrative Assistant for Human Resources o Minimum 3 years of customer service skills o Minimum 2 years of experience utilizing Microsoft Word, Excel, PowerPoint and Outlook Preferred Skills and
Experience:
o Proven experience managing multiple projects simultaneously and autonomously o Experience in Excel making formulas, graphing features, sorting of data, etc.
o Experience in Outlook scheduling and managing multiple calendars o Knowledge of creating reports or presentations which includes combining and presenting data from multiple sources in an organized format including moving data from one Microsoft Office platform to another o Experience using database computer applications, like application tracking systems, purchasing systems, etc o Ability to type 70 words per minute o Superior organizational skills; superior written and verbal communication, including the ability to write quickly and accurately o Ability to verify accuracy of information, resolve discrepancies and follow-up on outstanding activities Additional Requirements:
o Must be able to work a flexible schedule with extra hours as needed by business demands; typically employees work a minimum 50 hour week ITAR Requirements:
Source:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
We have been servicing the workforce needs of Santa Barbara and San Luis Obispo counties for almost 20 years.
We are locally owned and operated and we know the Central Coast! Our team knows and understands the local business climate and employment market, and have we have a unique familiarity with companies in our area.
Job Description
Responsibilities:
o Coordinate all conference room calendar schedules, layout/equipment needs, set up conference rooms or other space as needed; ensure set up of any media or sound equipment; and ensure cleanup of space following event o Coordinate travel and hotel reservations; prepare itineraries for employees and complete applicant/employee expense reports for reimbursement processing o Maintains inventory of general office supplies and equipment; orders supplies when necessary; completes, processes and maintains paperwork for purchasing (e.
g.
orders, requisitions, invoices); assist with purchasing card reconciliation & receipt documentation tracking for all credit card holders at client group site o Ordering gifts on behalf of the company for employees and/or vendors; ordering community gifts for varying sponsored events or building/enhancing community relationships o Source vendors as necessary to get the best product/service for the best price for the company, as well as for employee and vendor gifts o Maintain seating chart and ensure that new employee cubicles have all necessary supplies and equipment o Responsible for document management (ITAR regulations, paper shredding services, etc) Basic
Qualifications:
o Minimum Associates Degree in relevant field with 1 year of experience as an Administrative Assistant; or 4 years of experience as an Administrative Assistant/Office Assistant; or 2 years of experience as an Administrative Assistant for Human Resources o Minimum 3 years of customer service skills o Minimum 2 years of experience utilizing Microsoft Word, Excel, PowerPoint and Outlook Preferred Skills and
Experience:
o Proven experience managing multiple projects simultaneously and autonomously o Experience in Excel making formulas, graphing features, sorting of data, etc.
o Experience in Outlook scheduling and managing multiple calendars o Knowledge of creating reports or presentations which includes combining and presenting data from multiple sources in an organized format including moving data from one Microsoft Office platform to another o Experience using database computer applications, like application tracking systems, purchasing systems, etc o Ability to type 70 words per minute o Superior organizational skills; superior written and verbal communication, including the ability to write quickly and accurately o Ability to verify accuracy of information, resolve discrepancies and follow-up on outstanding activities Additional Requirements:
o Must be able to work a flexible schedule with extra hours as needed by business demands; typically employees work a minimum 50 hour week ITAR Requirements:
Source:
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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